Privacy Policy

Privacy Policy for theexample.co.uk

Last updated: October 14, 2025

Note to website owner: This is a template privacy policy and may not be suitable for your specific circumstances. You should adapt it to reflect your actual data processing practices. It is recommended that you seek legal advice to ensure your privacy policy is fully compliant with all applicable laws and regulations.

1. Introduction

Welcome to theexample.co.uk (the "Website"). We are committed to protecting your privacy and handling your personal data in an open and transparent manner. This privacy policy explains how we collect, use, and protect your personal information in compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

This policy outlines what personal data we collect, why we collect it, how we use it, the conditions under which we may disclose it to others, and how we keep it secure. It also details your rights in relation to your personal data.

By using our Website, you are agreeing to be bound by this policy.

2. Who we are

The data controller for this website is The Example Ltd. ("we", "us", or "our").

If you have any questions about this privacy policy or our privacy practices, you can contact us at:

•Address: 4 Shirley Road, Maidenhead, SL6 4PH

•Email:gareth@theexample.co.uk

•Phone: 0203 441 6961

3. What information do we collect from you?

We may collect and process the following types of personal data:

•Identity Data: includes first name, last name, username or similar identifier.

•Contact Data: includes billing address, delivery address, email address, and telephone numbers.

•Technical Data: includes internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform, and other technology on the devices you use to access this website.

•Usage Data: includes information about how you use our website, products, and services.

•Marketing and Communications Data: includes your preferences in receiving marketing from us and our third parties and your communication preferences.

4. How is your information used?

We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:

Purpose of Processing

Lawful Basis for Processing

To provide you with information, products or services that you have requested from us.

Performance of a contract with you

To carry out our obligations arising from any contracts entered into by you and us.

Performance of a contract with you

To notify you of changes to our services.

Legitimate interests (to keep you informed about our services)

To send you communications which you have requested and that may be of interest to you.

Consent

To process a job application.

Legitimate interests (to recruit new employees)

To administer our site and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes.

Legitimate interests (for running our business, provision of administration and IT services, network security)

We will not sell or rent your information to third parties. We will not share your information with third parties for marketing purposes without your explicit consent.

5. Who has access to your information?

We may share your personal data with the parties set out below for the purposes set out in the table in section 4.

•Third-Party Service Providers working on our behalf: We may pass your information to our third-party service providers, agents, subcontractors, and other associated organisations for the purposes of completing tasks and providing services to you on our behalf (for example, to process payments and send you email newsletters). However, when we use third-party service providers, we disclose only the personal information that is necessary to deliver the service and we have a contract in place that requires them to keep your information secure and not to use it for their own direct marketing purposes.

•Third parties to whom we may choose to sell, transfer or merge parts of our business or our assets. Alternatively, we may seek to acquire other businesses or merge with them. If a change happens to our business, then the new owners may use your personal data in the same way as set out in this privacy policy.

•Professional advisers acting as processors or joint controllers including lawyers, bankers, auditors and insurers who provide consultancy, banking, legal, insurance and accounting services.

•HM Revenue & Customs, regulators and other authorities acting as processors or joint controllers based in the United Kingdom who require reporting of processing activities in certain circumstances.

6. How long do we keep your information?

We will only retain your personal data for as long as reasonably necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, tax, accounting or reporting requirements. We may retain your personal data for a longer period in the event of a complaint or if we reasonably believe there is a prospect of litigation in respect to our relationship with you.

To determine the appropriate retention period for personal data, we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal, regulatory, tax, accounting or other requirements.

7. Your rights

Under the UK GDPR, you have the following rights in relation to your personal data:

•Right to be informed: You have the right to be provided with clear, transparent and easily understandable information about how we use your information and your rights.

•Right of access: You have the right to obtain access to your information (if we’re processing it), and certain other information (similar to that provided in this Privacy Policy).

•Right to rectification: You are entitled to have your information corrected if it’s inaccurate or incomplete.

•Right to erasure: This is also known as ‘the right to be forgotten’ and, in simple terms, enables you to request the deletion or removal of your information where there’s no compelling reason for us to keep using it.

•Right to restrict processing: You have rights to ‘block’ or suppress further use of your information. When processing is restricted, we can still store your information, but may not use it further.

•Right to data portability: You have rights to obtain and reuse your personal data for your own purposes across different services.

•Right to object: You have the right to object to certain types of processing, including processing for direct marketing.

•Right to withdraw consent: If you have given your consent to anything we do with your personal data, you have the right to withdraw your consent at any time.

To exercise any of these rights, please contact us using the contact details in section 2.

8. How to make a complaint

If you are not satisfied with our response to any queries or complaints you raise with us, or you believe our processing of your personal data does not comply with data protection law, you can lodge a complaint with the Information Commissioner’s Office (ICO).

Information Commissioner’s Office

Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF

Helpline number: 0303 123 1113

ICO website: https://www.ico.org.uk

9. Use of 'cookies'

Like many other websites, our Website uses cookies. 'Cookies' are small pieces of information sent by an organisation to your computer and stored on your hard drive to allow that website to recognise you when you visit. They collect statistical data about your browsing actions and patterns and do not identify you as an individual.

It is possible to switch off cookies by setting your browser preferences. For more information on how to switch off cookies on your computer, visit our full cookies policy. Turning cookies off may result in a loss of functionality when using our website.

10. Changes to our privacy policy

We keep our privacy policy under regular review. This privacy policy was last updated on October 14, 2025. Any changes we make to our privacy policy in the future will be posted on this page and, where appropriate, notified to you by e-mail.

11. Contact us

If you have any questions regarding this policy and our privacy practices, please contact us by email at gareth@theexample.co.uk